Denver Vendor Logistics

Denver Vendor Logistics

Welcome to the Denver Vendor Logistics page!  Everything you need to know about the fair weekend's logistics is right here.  Please SAVE the LINK to this page so you can re-visit it whenever you need to! 

When you get to the McNichols Building please CHECK IN with us, we will be stationed by the freight elevator on the first floor on the Southside of the building by the back alley. We can also show you to your booth location from here. 


Venue Layout & Map

You have all been placed onto the booth layout at McNichols. Click here to access the spreadsheet to find your booth number and floor level of your booth. It is in alphabetical order. 

Once you have your booth number and which floor you are on, click to the correct tab (on the bottom of the spreadsheet) to pull up your floor and booth space.

Please don't share this map with guests!  This is a working map for vendors and Jackalope staff.  We will have an official map ready as we get closer to the event. 

*Please note McNichols doubles as an art gallery so you cannot hang or lean anything against the walls of McNichols. 


Load In & Out

Your FLOOR determines when you can load in!

First Floor: Friday, 1:30pm-5:30pm OR Saturday, 6:00am-8:30am

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Second Floor: Saturday ONLY, 6:00am-8:30am

Third Floor: Friday ONLY, 1:30pm-5:30pm

There is a front loading zone off of Colfax and a Back alley accessed from Bannock- please use the side map as reference. 

2nd & 3rd Floors: The back alley provides access to the freight elevator, there is also a small guest elevator at the main entrance of McNichols as well as stairs to the 2nd & 3rd floors. If using the freight elevator, please unload everything first into the building and then take it up in ONE trip! 

If you have an Indoor 10x10 space, remember that 10x10 canopies are NOT allowed inside the building, you may use the frame of the tent but must remove the canopy per fire code.  

Unload your vehicle FIRST and setup AFTER you move your vehicle to permanent parking (see below map), so we can make room for the next vendor group to unload- remember there are 150 of you!

*Sunday Morning, doors will be unlocked at 8:00am

Sunday Load-Out

Pack up your items FIRST, then you can go retrieve your vehicle.  Feel free to use the front OR back alley way, please be swift, there is a lot of you!

Note, the use of the freight elevator will alternate between the 2nd & 3rd floors, please be patient. 

DO NOT PACK UP UNTIL 5PM!!


Rentals

If you made any rental requests, all rentals will be at your booth by your arrival on either Friday afternoon OR Saturday morning.  If you ordered electricity, it will be dropped to your booth.  Please bring your own extension cords to use within your booth space.


Parking

We recommend The Denver Post Parking Garage for vendors, here are all the options:

  • Denver Post Garage (1520 Cleveland Place): $6/24 hours on Saturday and Sunday (blue star below)
  • 16th & Cleveland: $14 max
  • 15th & Court: $12 max
  • 14th & Court: Time Park
  • 14th & Bannock: $48 max
  • 14th & Cherokee: $7 max
  • 13th & Bannock: $8 max
  • Sheraton Downtown: $25 max
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Share additional ATTENDEE INFO with your guests!


Overnight

Feel free to leave your items up overnight both Friday and Saturday since the building is locked and secured. Except if you are on the second floor, there is a small event on that floor Friday evening, that is why you cannot load in until Saturday. All other floors are locked. 

We will be at McNichols at 8:00am on Sunday the 10th.  Please remember that the show starts at 10am-don't be late!


Lodging


Permits & Licensing

All vendors must have a temporary or permanent retailer's license for the state of Colorado and the city of Denver by the time you vend with us. Colorado law states that you must have a retailer's license in order to make sales. You are considered a retailer if you are selling any tangible items to customers.  

State of Colorado Tax Information:

DOWNLOAD YOUR SPECIAL EVENT LICENSE APPLICATION HERE.

DOWNLOAD YOUR SALES TAX RETURN FORM HERE.

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City of Denver Tax Information:

DENVER SALES TAX SPECIAL EVENT APPLICATION

* If you are a food vendor make sure you are familiar with the food requirements for selling in Denver, you can find more info HERE


Promotional Materials

  • CLICK HERE TO DOWNLOAD various sizes of promotional graphics that you can use to help promote!

  • HERE IS A LINK TO DOWNLOAD even more promotional ideas that you can utilize to help get the word out!

  • We also left postcards and posters at Diebolt Brewery after our mixer you can pick up: 3855 Mariposa St, Denver, CO 80211

FAQ

I missed the mixer, but I'd like to see the presentation.

Please click HERE for the presentation

Is McNichols dog friendly?

Unfortunately not inside, only service dogs are allowed. 

Is electricity available at McNichols?

Yes - if you have requested and paid for electricity at your booth, it will be dropped to you.

Does McNichols have wifi?

Yes, we will provide the wifi code as we get closer.

Food Options and Food Runner Service:

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There will be a selection of food vendors at the fair each day (including coffee!).

Denver Public Library is helping you keep your head in the game by bringing food and drink to you at your booth.  

How it works:  Each morning of the fair, a DPL runner will introduce themselves to you and leave an order form for you to request lunch. At around eleven, we'll collect your completed order form (if you choose to participate) along with your (cash only) payment and we'll fetch your lunch and bring it back to you in your booth -- along with a soda, water or sparkling water. No extra fees will be added into this service - we are bringing you food just to help out! And the beverages are on us.

Free Drink Service During the Fair

If you are in your booth and just need a soda or water (still or fizzy), send a text message to Trish at 303-478-7783, and she'll bring you something to wet your whistle. Just text your request and add on your booth number -- and sips will be on the way!

Need a Place to Unwind:

DPL will be hosting a comfort room on the second floor. This space, near the restrooms, will have places to sit, some sips and nibbles for you, and mostly offer a quiet space where vendors can retire for a few minutes to reboot. And, finally, if you are in your booth and just need a soda or water (still or fizzy), send a text message to Trish at 303-478-7783, and she'll bring you something to wet your whistle. Just text your request and add on your booth number -- and sips will be on the way!

Do you require Insurance? 

We do not require a copy of your insurance, but we definitely recommend you get it. As it states in our contract, we will not be responsible for any loss or damage of Artisans property, injury to, or death of the Artisan, or Artisan Sales.  ACT Insurance policies run from $39 single show to $265 annually: https://www.actinsurance.com/


Additional Opportunities & Promotions

Contribute to the Jackalope Boutique

At the fair, we often have many makers who create special "jackalope" themed items (aka, items with Jackalope's on them!).  We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.  

One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number.  If someone is interested in purchasing your item, we'll send them your way!  We won't actually sell your products, this is just a fun way to give you some extra promotion and to spread some jackalope love.

Jackalope Boutique items can be brought directly to us at the fair before 10am on Saturday, December 9th.

However, we'll need you to email us an image, along with the title and price of your item at least one week before the fair so we can make signage.  Please email info to vendors@jackalopeartfair.com- email us ahead of time and we will feature your work on social media.


Grab Bag Contribution

Who doesn't LOVE grab bags?!  We will be offering the first 25 people who check in at the info booth on BOTH Saturday and Sunday a Jackalope Tote filled with vendor swag. A great way to promote yourself and send people to your booth right away!

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Please make sure that all grab bag items have a monetary value. Sorry but no business cards, it needs to be a special gift! Need some ideas? Just ask us! 

Grab bag items are due by December 3rd.  Please mail items to Jackalope Arts 6944 Owens Street, Arvada CO 80004 and include a note letting us know that your package is for the grab bags.

We have 50 total bags -- you do not have to do them all, however you must do a MINIMUM OF 10 BAGS.

If you are planning to donate, please email us an image of your donated item and details so we can feature it on social media!


Extra Social Promotion

Want some extra social media promotion from Jackalope?!?
If you have an item you'd like us to share on our social channels, please send to us along with a description of any pertinent info you'd like shared.  We'll be creating videos to share your item on our social channels (reaching over 20K)  

Items for this promotion should be sent to: 
Jackalope Arts
314 S Sunset Place
Monrovia CA 91016

*Please note that Social Media Promotion items will not be returned.

Deadline:  Monday, November 30th.


Promotions Contest: Win a Free Booth at the Next Jackalope

We want to offer something to those of you who really put in an effort to help promote the fair to your social networks and followers.  

Be entered into a drawing to win a free 6x6 booth space at the next Jackalope Denver event.  Must get 5 points, each step is worth 1 point, except for #3, which is worth 2 points.

What you can do:

  • INSTAGRAM: Make an instagram post using our fair hashtag #jackalopedenver

  • INSTAGRAM: Post an instagram story and tag @jackalopeartfair

  • EMAIL BLAST: Send out an email blast to your network about the fair.  Be sure to include vendors@jackalopeartfair.com in your newsletter list so we get the email!

  • TWITTER: Tag @jackalopefair in a tweet / use our #jackalopedenver hashtag

  • FACEBOOK: Share our Facebook Event on your Business Page and Invite your friends to attend.

  • FACEBOOK: Tag 5 friends in the comments section of our official event.

  • SNAPCHAT: Follow @jackalopearts on snapchat and do a snap about the fair.  Send us a snap directly too, so we make sure to see it!

All of your 5 points must be done between November 6th and December 6th in order to be entered into the contest.


Mass Social Media Post

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Let’s flood social media together!  We will be doing a social media takeover leading up to the fair. How this will work is that on the same day, before the event, we will all post about the fair and use this graphic. Please use our fair hashtag #jackalopedenver and mark your calendars for Thursday, December 7th.

If you would like, feel free to use this blurb:

“Come see me THIS WEEKEND at #jackalopedenver both Saturday and Sunday at McNichols in Downtown Denver! This event is free and family friendly, and will have shopping, food + drink, DIY Workshops, music and more!”


Jackalope Gift Cards

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If you receive a gift card that looks like this, please accept it as a form of payment. 

You can come up to the info booth at any time during the fair to be reimbursed. We give these to our staff and hold contests leading up to the event! 


Still Have Questions???

Feel free to reach out to us anytime with questions or concerns.

Email: vendors@jackalopeartfair.com Phone: 323-989-2278