Denver Vendor Logistics

Denver Vendor Logistics

Welcome to the Denver Vendor Logistics page!  Everything you need to know about the fair weekend's logistics is right here.  Please SAVE the LINK to this page so you can re-visit it whenever you need to! 

When you get to the McNichols Building please CHECK IN with us, we will be stationed by the freight elevator on the first floor on the Southside of the building by the back alley. We can also show you to your booth location from here. 


Venue Layout & Map

You have all been placed onto the booth layout at McNichols. Click to the right to access the spreadsheet to find your booth number and location of your booth. It is in alphabetical order. 

Once you have your booth number and which floor you are on, click to the correct tab (on the bottom of the spreadsheet) to pull up your floor and booth space.

Please don't share this map with guests!  This is a working map for vendors and Jackalope staff.  We will have an official map ready as we get closer to the event. 

*Please note McNichols doubles as an art gallery so you cannot hang or lean anything against the walls of McNichols. 


Load In & Out

There are TWO options for load in, use map below for reference: 

1. Friday, July 28th, 1:30pm-5:30pm

2. Saturday, July 29th, 6:00am-8:30am

You can either load in from the Back Alley or the Front Loading Zone.

Outdoor and First Floor Vendors: We recommend using the front loading zone. Please note, any outdoor artisan booths REQUIRE a 10x10 tent, and it must be weighted, courtyard booths are on cement (no stakes!)

2nd & 3rd Floors: The back alley provides access to the freight elevator, there is also a small guest elevator at the main entrance of McNichols as well as stairs to the 2nd & 3rd floors. If using the freight elevator, please unload everything first and take it up in ONE trip! 

If you have an Indoor 10x10 space, remember that 10x10 canopies are NOT allowed inside the building, you may use the frame of the tent but must remove the canopy per fire code.  

Plan accordingly, there are only a select number of spaces to unload from and 150 of you, do not come last minute!  Unload your vehicle FIRST and setup AFTER you move your vehicle to permanent parking (see below map)

*Sunday Morning, doors will be unlocked at 7:30am

Sunday Load-Out

Pack up your items FIRST, then you can go retrieve your vehicle.  Feel free to use the front OR back alley way, please be swift, there is a lot of you!

Note, the use of the freight elevator will alternate between the 2nd & 3rd floors, please be patient. 

DO NOT PACK UP UNTIL 5PM!!


Rentals

If you made any rental requests, all rentals will be at your booth by your arrival on either Friday afternoon OR Saturday morning.  If you ordered electricity, it will be dropped to your booth.  Please bring your own extension cords to use within your booth space.


Parking

We recommend The Denver Post Parking Garage for vendors, here are all the options:

  • Denver Post Parking Garage (1520 Cleveland Place): $6/24 hours! (blue star below)
  • 16th & Cleveland: $14 max
  • 15th & Court: $12 max
  • 14th & Court: Time Park
  • 14th & Bannock: $48 max
  • 14th & Cherokee: $7 max
  • 13th & Bannock: $8 max
  • Sheraton Downtown: $25 max
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Share additional ATTENDEE INFO with your guests!


Overnight

If you are inside, feel free to leave your items up overnight both Friday and Saturday since the building is locked and secured. 

Outdoor vendors, it is not recommended that you leave anything up outside overnight. Everything can be brought inside for storage, including your tent.  

We will be at McNichols at 7:30am on Sunday the 30th.  Please remember that the show starts at 10am-don't be late!


Lodging


Permits & Licensing

All vendors must have a temporary or permanent retailer's license for the state of Colorado and the city of Denver by the time you vend with us. Colorado law states that you must have a retailer's license in order to make sales. You are considered a retailer if you are selling any tangible items to customers.  

State of Colorado Tax Information:

DOWNLOAD YOUR SPECIAL EVENT LICENSE APPLICATION HERE.

DOWNLOAD YOUR SALES TAX RETURN FORM HERE.

City of Denver Tax Event Application:

DENVER SALES TAX SPECIAL EVENT APPLICATION

* If you are a food vendor make sure you are familiar with the food requirements for selling in Denver, you can find more info HERE


FAQ

I missed the mixer, but I'd like to see the presentation.

Please click HERE for the presentation

Is McNichols dog friendly?

Unfortunately not inside, only service dogs are allowed. 

Is electricity available at McNichols?

Yes - if you have requested and paid for electricity at your booth, it will be dropped to you.

Does McNichols have wifi?

Yes, we will provide the wifi code as we get closer.

Is there water and food available?

We will have water for sale at our information booth for $1. There will also be a selection of food trucks and vendors at the fair each day (including coffee!). Find the food truck listing at: https://www.jackalopeartfair.com/denvertaste


Additional Opportunities & Promotions

Contribute to the Jackalope Boutique

At the fair, we often have many makers who create special "jackalope" themed items (aka, items with Jackalope's on them!).  We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.  

One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number.  If someone is interested in purchasing your item, we'll send them your way!  We won't actually sell your products, this is just a fun way to give you some extra promotion and to spread some jackalope love.

Jackalope Boutique items can be brought directly to us at the fair before 10am on Saturday, July 29th.

However, we'll need you to email us an image, along with the title and price of your item at least one week before the fair so we can make signage.  Please email info to vendors@jackalopeartfair.com- email us ahead of time and we will feature your work on social media.


Grab Bag Contribution

Who doesn't LOVE grab bags?!  We will be offering the first 25 people who check in at the info booth on BOTH Saturday and Sunday a Jackalope Tote filled with vendor swag. A great way to promote yourself and send people to your booth right away!

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Please make sure that all grab bag items have a monetary value. Sorry but no business cards, it needs to be a special gift! Need some ideas? Just ask us! 

Grab bag items are due by July 23rd.  Please mail items to Jackalope Arts 6944 Owens Street, Arvada CO 80004 and include a note letting us know that your package is for the grab bags.

We have 50 total bags -- you do not have to do them all, however you must do a MINIMUM OF 10 BAGS.

If you are planning to donate, please email us an image of your donated item and details so we can feature it on social media!


Social Media Contest: Win a Free Booth at the Next Jackalope

We want to offer something to those of you who really put in an effort to help promote the fair to your social networks and followers.  

For every artisan who does at least 5 of the following activities, we will send you a discount code for a free application fee for the next fair.  We’ll also enter you into a drawing to win a free 6x6 booth space (optional upgrade to a larger space) at the next Jackalope Denver event (December 9th-10th).  After the fair, we’ll pull the winner for the free booth and let you all know who won!

What you can do:

  • INSTAGRAM: Make an instagram post using our fair hashtag #jackalopedenver

  • INSTAGRAM: Post an instagram story and tag @jackalopeartfair in the post

  • EMAIL BLAST: Send out an email blast to your network about the fair.  Be sure to include vendors@jackalopeartfair.com in your newsletter list so we get the email!

  • TWITTER: Tag @jackalopefair in a tweet and use our #jackalopedenver hashtag in the post

  • FACEBOOK: Share our Facebook Event on your Facebook Business Page and Invite your friends to attend (Tag us @jackalopearts in this post so we’ll see that you’ve shared!)

  • FACEBOOK: Post an image / images of some of your work that people can expect to see from you at the fair in our Facebook Event comments section

  • SNAPCHAT: Follow @jackalopearts on snapchat and do a snap about the fair.  Send us a snap directly too, so we make sure to see it!

All of your 5 steps must be done between July 1st-26th in order to be entered into the contest.


Mass Social Media Post

Let’s flood social media together!  We will be doing a social media takeover leading up to the fair. How this will work is that on the same day, before the event, we will all post about the fair and use this graphic. Please use our fair hashtag #jackalopedenver and mark your calendars for Monday, July 24th.

If you would like, feel free to use this blurb:

Looking forward to #jackalopedenver, "Company Name" will be there from 10am-5pm both Saturday and Sunday the 29th-30th! This event is free and family friendly, can't wait to see you there!

 

Jackalope Gift Cards

Anybody who purchases a Jackalope tote bag will receive a $5 Jackalope gift card that can be used at any vendor booth over the weekend. We will also be giving some away leading up to the fair. Please accept this as a form of payment and bring to the information booth for full reimbursement.


Still Have Questions???

Feel free to reach out to us anytime with questions or concerns.

Email: vendors@jackalopeartfair.com Phone: 323-989-2278