Denver Vendor Logistics

Denver Vendor Logistics

Welcome to the Denver Vendor Logistics!  Everything you need for the fair is listed below.
Please SAVE the LINK to this page so you can re-visit it as the fair nears.

You can always reach us with questions:

  • Email: vendors@jackalopeartfair.com
  • Phone: 323-989-2278

When you arrive at McNichols Building, please CHECK IN.  We'll be stationed by the freight elevator on the 1st floor, south-side of the building by the back alley. We'll show you to your booth space from here and give you your printed booth number and important fair reminders. 


Venue Layout & Map

Click the below button to access your booth assignment and map. You will notice there are 4 tabs. 

Tab 1: Booth Number / Floor Assignments: Alphabetically listed. Once you've found your booth number and floor assignment, click the tab that correlates to your assigned floor, from there you can find your booth.                                                

Tab 2: Floor 1 Map
Tab 3: Floor 2 Map
Tab 4: Floor 3 Map

Please don't share this map with guests!  This is a working map for vendors and Jackalope staff.  We will have an official map ready as we get closer to the event. 

*As you plan for your space, please keep in mind that McNichols doubles as an art gallery.  You cannot hang or lean anything against the walls.


Load In & Out

When Can I Load In? Two options below.

  1. Friday between 1:30pm-5:30pm (must be out at 5:30pm)

  2. Saturday morning from 6am-8:30am (show starts at 10am!)

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Where Can I Load In? Use Map to the right for reference

  1. Back alley accessed from Bannock St.
  2. Front loading zone off of Colfax Ave

1st Floor: We recommend the front loading zone. 

2nd & 3rd Floors: The back alley provides access to the freight elevator.  There is also a small guest elevator at the front entrance of McNichols as well as stairs to the 2nd & 3rd floors. 

Unload your vehicle FIRST and setup AFTER you move your vehicle to permanent parking, that way we can make room for the next vendor group to unload- remember there are 150 of you!

Sunday Load-In and Out

Doors will be unlocked at 8:30am on Sunday, May 20th. Please note the Colfax Marathon is taking place on Sunday morning, plan accordingly. You can find how it will effect your commute HERE

For Load-out: Pack up your items FIRST, then retrieve your vehicle.  You may use the front OR back alley. Please be swift and courteous to your fellow vendors.

During load-out, the freight elevator will alternate pick up between 2nd & 3rd floors.  Please be patient. 

DO NOT PACK UP UNTIL 5PM!!


Rentals

All rented items will be at your booth when you arrive.  If you ordered electricity, it will be dropped to your booth.  Please bring your own extension cords to use within your booth space.


Overnight

You may leave your items up overnight both Friday and Saturday since the building is locked and secured. 

Doors will be unlocked at 8:30am on Sunday the 20th.  Remember, the show starts at 10am.


Parking

We recommend The Denver Post Parking Garage during the weekend. Note: It is more expensive on weekdays, so be aware of that if you plan to park there during Friday load-in as well.

Options Below:

  • Denver Post Garage (1520 Cleveland Place): $6/24 hours on Saturday and Sunday (blue star below)
  • 16th & Cleveland: $14 max
  • 15th & Court: $12 max
  • 14th & Court: Time Park
  • 14th & Bannock: $48 max
  • 14th & Cherokee: $7 max
  • 13th & Bannock: $8 max
  • Sheraton Downtown: $25 max
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Share additional ATTENDEE INFO with your guests!


Lodging


Permits & Licensing

All vendors must have a temporary or permanent retailer's license for the state of Colorado and the city of Denver by the time you vend with us. Colorado law states that you must have a retailer's license in order to make sales. You are considered a retailer if you are selling any tangible items to customers.  

State of Colorado Tax Information: 

DOWNLOAD YOUR SPECIAL EVENT LICENSE APPLICATION HERE.

DOWNLOAD YOUR SALES TAX RETURN FORM HERE.

 

City of Denver Tax Event Application:

DENVER SALES TAX SPECIAL EVENT APPLICATION

* If you are a food vendor make sure you are familiar with the food requirements for selling in Denver, you can find more info HERE


Promotional Material

Various sizes of promotional graphics are downloadable:


FAQ and Reminders

Quick Reminders:

  1. McNichols doubles as an art gallery.  You cannot hang or lean anything against the walls.
  2. If you have an Indoor 10x10 space, canopies are NOT allowed inside the building. You may use the frame of the tent but must remove the canopy, per fire code.  

I missed the mixer, but I'd like to see the presentation.

Please click HERE for the presentation

Is McNichols dog friendly?

Unfortunately not inside, only service dogs are allowed. 

Is electricity available at McNichols?

Yes - if you have requested and paid for electricity at your booth, it will be dropped to you.

Does McNichols have wifi?

Each floor has a different network to connect to but the password is the same: needinternettoday

  • 3rd floor vendors should connect to McNichols 3rd floor
  • 2nd floor vendors should connect to McNichols 2nd floor
  • 1st floor vendors should connect to McNichols 2

Is there a place to unwind?

We will be opening up the map room for our artisans to take a break and grab a quick snack or water in silence! You can access this room from the west staircase, it is in-between the 2nd and 3rd floors. 

Do you require Insurance? 

We do not require a copy of your insurance, but we recommend you get it. As it states in our contract, we will not be responsible for any loss or damage of Artisans property, injury to, or death of the Artisan, or Artisan Sales.  ACT Insurance policies run from $39 single show to $265 annually: https://www.actinsurance.com/


Additional Opportunities & Promotions

Contribute to the Jackalope Boutique

At the fair, we often have many makers who create special "jackalope" themed items (aka, items with Jackalope's on them!).  We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.  

One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number.  If someone is interested in purchasing your item, we'll send them your way!  We won't actually sell your products, this is just a fun way to give you some extra promotion and to spread some jackalope love.

Jackalope Boutique items can be brought directly to us at the fair before 10am on Saturday, May 19th. 

However, we'll need you to email us an image, along with the title and price of your item by May 13th so we can make signage.  Please email info to vendors@jackalopeartfair.com- email us earlier and we will feature your work on social media.


Grab Bag Contribution

Who doesn't LOVE grab bags?!  We will be offering the first 25 people who check in at the info booth on BOTH Saturday and Sunday a Jackalope Tote filled with special finds. A great way to promote yourself and send people to your booth right away!

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Please make sure that all grab bag items have a monetary value. Sorry but no business cards, it needs to be a special gift! Need some ideas? Just ask us! 

Grab bag items are due by May 13th.  Please mail items to Jackalope Arts 6944 Owens Street, Arvada CO 80004 and include a note letting us know that your package is for the grab bags. Please email us ahead of time so we can keep our eyes out. 

We have 50 total bags -- you do not have to do them all, however you must do a MINIMUM OF 10 BAGS.

If you are planning to donate, please email us an image of your donated item and details so we can feature it on social media!


Promotions Contest: Win a Free Booth at the Next Jackalope

We want to offer something to those of you who really put in an effort to help promote the fair to your social networks and followers.  

Be entered into a drawing to win a free 6x6 booth space at the next Jackalope Denver event.  Must get 5 points, each step is worth 1 point, except for #3, which is worth 2 points.

What you can do:

  • INSTAGRAM: Make an instagram post using our fair hashtag #jackalopedenver

  • INSTAGRAM: Post an instagram story and tag @jackalopeartfair

  • EMAIL BLAST: Send out an email blast to your network about the fair.  Be sure to include vendors@jackalopeartfair.com in your newsletter list so we get the email! This is 2 points

  • TWITTER: Tag @jackalopefair in a tweet / use our #jackalopedenver hashtag

  • FACEBOOK: Share our Facebook Event on your Business Page and Invite your friends to attend.

  • FACEBOOK: Tag 5 friends in the comments section of our official event.

  • FLYER POSTING: Email us a photo of where you have dropped off posters or postcards. 

All of your 5 points must be done between April 16th - May 16th in order to be entered into the contest. Each step can only be done once to count. 


Mass Social Media Post

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Let’s flood social media together!  We will be doing a social media takeover leading up to the fair! How this will work is that on the same day, we will all post about the fair and use this graphic.

Please use our fair hashtag #jackalopedenver and mark your calendars for THURSDAY, MAY 17th.

If you would like, feel free to use this caption:

Looking forward to #jackalopedenver this weekend, "Company Name" will be there from 10am-5pm both Saturday and Sunday the 19th and 20th. This event is free and family friendly.  Can't wait to see you there!


Jackalope Gift Cards

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If you receive a gift card that looks like this, please accept as a form of payment. We will be handing these out to contest winners, staff etc. so you may get one!

You can come up to the info booth at any time during the fair to be reimbursed.