SummerNightsPasadenaVendorLogistics

Jackalope Summer Nights Vendor Logistics

Welcome to the Jackalope Summer Nights: Pasadena Vendor Logistics!  Everything you need for the fair is listed below.  Please SAVE the LINK to this page so you can re-visit it as the fair nears.

You can always reach us with questions:

  • Email: vendors@jackalopeartfair.com
  • Phone: 323-989-2278

Park Layout & Load In Schedule

Click the below button to access your booth number and assigned load-in street and time.

 Click above for your booth number and load-in street / time

Click above for your booth number and load-in street / time

Event Load-in

TIME: Friday, August 3rd between 1pm and 3pm, please click the above link to access your scheduled time. There are over 200 of you so please honor your time frame. 

On Saturday, August 4th we will be arriving at the park at 1:00pm, feel free to arrive early to prepare.
 
LOCATION: You will load-in your items from the streets surrounding the park, Fair Oaks, Dayton or Raymond Ave. Again please use your assigned street since there are limited spaces, they will be marked with "No Parking" signs, display your vendor loading pass before you arrive (found below).  

REMINDERS:
DO NOT leave your vehicle in the loading zone while you set up your booth
- empty your car and move your vehicle IMMEDIATELY to permanent parking BEFORE set up to make room for the next group. Please see our parking recommendations below. 

Cars parked in red zones may receive a ticket, even during load-in hours. 

No driving onto the grass at the park.  You will load-in the contents of your booth from the street, so please prepare with proper supplies for transporting your items through the park.


Vendor Loading Pass

When you arrive, please CHECK IN at our Information booth. Make sure your loading pass is displayed on your vehicle's dashboard as soon as you arrive to the park and write your booth number on your pass.

Loading Pass:  Print a copy of our Loading Pass and place it on your vehicle's dash and fill in your booth number.  Meters are purchased along Raymond, Dayton and Fair Oaks with "No Parking" signs posted for you to use during select hours only. Remember to use your assigned street.

Please note: Jackalope is not responsible for tickets received due to illegal parking during load in & out.  Please follow directions to avoid fines!  

 


Saturday Load-Out

1) Pack up your items FIRST
2) Retrieve your vehicle. The metered spaces surrounding the park on Fair Oaks, Dayton and Raymond Ave have been purchased for load out, again make sure to read the signs and follow the rules, they do ticket!

*Remember to be swift and courteous to your fellow vendors, as there are more of you than there are spaces around the park. 

Do NOT pack up early, the event is open until 10pm. Vendors who pack up early won't be welcome back.


Overnight / Security

You may leave your tent and display materials up overnight between event days.  We suggest you pack up merchandise and only leave display materials. 

There will be security overnight and Saturday before the event starts. We do recommend supplying or renting (4) tent walls so that you can completely enclose your space between fair days.  


Parking

After unloading, please move out of the loading zone promptly, making room for the next vendor group.  

We recommend the "Schoolhouse" structure, red "X" below for permanent parking.  Entrance on Green St. and $6 all day.  Meters surrounding the park are reserved only during load in and out and you will get ticketed if you leave your vehicle.

Guest parking: The dark blue "P" box to the right of the park (on Raymond) or any "P&W" lots on the map are free for the first 90 minutes.  All great parking options for guests.

Share additional ATTENDEE INFO with your guests!


Tent Weights & Rentals

All rented items will be at your booth upon arrival on Friday afternoon.  

Please note: Per city requirements, we will be staking & zip tying all tents together. Your own weights are welcomed if you would like extra tent security.

Do not remove the zip ties that we place between event days, this is a safety precaution. 


Lighting / Electricity

Types of bulbs:

The event will have general light towers overhead to brighten the walkways and aisles.  

We do not provide lighting for your booth - you will need to bring your own lighting. Electricity will be dropped to each booth and we ask that each booth stay under 20amps of power.  CFLs, LEDs, and other energy saving light sources are highly encouraged. We don't want to blow a fuse!

Don't forget extension cords for working within your booth space. 

Below are some suggestions to get you started with planning your booth lighting.

 

 

Lighting Suggestions: 


Booth Display Tips

We have put together a slideshow on how you can create the perfect booth display for a successful fair experience. We explore the following in our presentation;

  • Branding and Signage
  • Branding and Packaging 
  • Booth Display Tips and Ideas for Building your own Booth
  • Half Booth Display Ideas and more...

Access our full presentation below.

 

Want additional help? Check out some of our VENDOR TIPS on our blog, including how to plan your craft fair inventory, and how to turn lookers into buyers!


Promotional Materials

Various sizes of promotional graphics are downloadable:

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Keep up with Jackalope by following us on our BLOGFACEBOOKINSTAGRAMTWITTER, and PINTEREST accounts.  Please use the hashtag #jackalopesummernights and #jackalopepasadena for any Jackalope related posts.  

If you are a Facebook user, please invite your fans, friends, and family to our OFFICIAL FACEBOOK EVENT.

Join our VENDOR FACEBOOK GROUP!  Meet some of the other artisans who will be participating in the fair, get support, answers to your questions, and join the community.


FAQ

What permits are required to vend? 

All vendors must have the following: 

  • Temporary or Permanent CALIFORNIA'S SELLERS PERMIT from the State Board of Equalization (BOE).  Note: vendors selling prepackaged food may be exempt from this requirement.
     
  • City of Pasadena Special Event Permit (LA city permit / business license is NOT sufficient) - this permit is $51.  Please note: the $51 fee is waived for any vendor who has an annual Pasadena Business License. If you've already paid for your permit through us, please note that Pasadena does not give us individual permits, but instead issues one blanket event receipt.  If you've paid for your permit, you're all taken care of. If you need this, please contact us ASAP.
     
  • If you are a food vendor, we require a Temporary Food Facility Permit (TFF).  You will be receiving your approved TFF permit before the show date.  Please print and have with you at your booth.

Is insurance required? 

If you are a food vendor the city of Pasadena requires a copy of your insurance on file for this event. Please send this to vendors@jackalopeartfair.com.

Additionally Insured Information:
City of Pasadena - Its Council Members, Commissioners, Employees & Agents
100 North Garfield Pasadena CA 91109

Jackalope Arts, LLC
314 S Sunset Place Monrovia CA 91106

If you are not a food vendor, we do not require insurance however it is highly recommended, you never know what could happen. As we state in our contract, we will not be responsible for any loss or damage of Artisans property, injury to, or death of the Artisan, or Artisan Sales. We recommend ACT Insurance who has policies that run from $39 single show to $265.

Is Central Park dog friendly?

Yep! However, please keep your pup on-leash at all times.

Does Central Park have wifi?

No - please plan to rely on your cellular network.

Is there water and food available?

Food & Drink will be available onsite. We will have water for sale at our information booth for $1.

There will be a beer & wine garden by Rounds Premium Burgers for anyone over 21+. There will also be a selection of food trucks and booths at the fair each day. Find the food listing at: https://www.jackalopeartfair.com/pasadenataste

Do you have a list of recommendations for lodging in the area? 

Yes, we recommend the following hotels that are close to Central Park


Additional Opportunities & Promotions

Contribute to the Jackalope Boutique

At the fair, we often have many makers who create special "jackalope" themed items.  We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.  

One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number.  If someone is interested in purchasing your item, we'll send them your way!  We won't actually sell your products, this is just a fun way to give you some extra promotion and to spread some jackalope love.

Jackalope Boutique items can be brought directly to us at the fair before 5pm on Friday, August 3rd.

However, we'll need you to email us an image, along with the title and price of your item at least one week before the fair.  Please email info to vendors@jackalopeartfair.com

Note: If you do send us your Jackalope Boutique item early, we will do an Instagram Story, sharing your item and tagging you in the story.


Grab Bag Contribution

Who doesn't LOVE grab bags?!  We will be offering the first 25 people who check in at the info booth on BOTH Friday and Saturday a Jackalope Tote filled with special finds. A great way to promote yourself and send people to your booth right away!

Please make sure that all grab bag items have a monetary value. Sorry but no business cards, it needs to be a special gift! Need some ideas? Just ask us! 

Grab bag items are due by Sunday, July 29th.  Please mail items to Jackalope Arts 314 S. Sunset Place Monrovia CA 91016 and include a note letting us know that your package is for the grab bags.

You can include as many items as you want for the grab bags but you must do a minimum of 10 bags.  We have 50 total bags.


Promotions Contest: Win a Free Booth at the Next Jackalope

We want to offer something to those of you who really put in an effort to help promote the fair to your social networks and followers.  

Be entered into a drawing to win a free 10x10 booth space at the next Jackalope Pasadena event.  Must get 5 points, each step is worth 1 point, except for #3, which is worth 2 points.

What you can do:

  • INSTAGRAM: Make an instagram post using our fair hashtag #jackalopesummernights

  • INSTAGRAM: Post an instagram story and tag @jackalopeartfair

  • EMAIL BLAST: Send out an email blast to your network about the fair.  Be sure to include vendors@jackalopeartfair.com in your newsletter list so we get the email! *This is worth 2 points!

  • TWITTER: Tag @jackalopefair in a tweet / use our #jackalopepasadena hashtag

  • FACEBOOK: FACEBOOK: Tag @jackalopearts in a post or share our Facebook Event and Invite your friends to attend.

  • FACEBOOK: Tag 5 friends in the comments section of our official event.

  • FLYER POSTING: Email us a photo of where you’ve dropped a poster or postcards.


All of your 5 points must be done between July 9th - August 1st in order to be entered into the contest. Please note you can only do each step once. 


Mass Social Media Post

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Let’s flood social media together!  We will be doing a social media takeover leading up to the fair! How this will work is that on the same day, we will all post about the fair and use this graphic.

Please use our fair hashtag #jackalopesummernights and mark your calendars for THURSDAY, August 2nd.

If you would like, feel free to use this caption:

Join me at #jackalopesummernights this Friday and Saturday in Pasadena where you will find "Company name" plus 200 other handmade artisans, food trucks and beer garden! 


Jackalope Gift Cards

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If you receive a gift card that looks like this, please accept as a form of payment. We will be handing these out to contest winners, staff etc. so you may get one!

You can come up to the info booth at any time during the fair to be reimbursed.