PhoenixHalfBoothAcceptancePacket

Phoenix Jackalope Art & Craft Fair: Half Booth Acceptance Packet


You're In!  

Before we get into all of the fair details, please submit the below form with your company name.  This indicates that you will complete all registration materials before the deadline of Sunday, October 9th.


We are so excited to head to WestWorld of Scottsdale for our Holiday fair on November 26th & 27th (shop small Saturday weekend)! The fair will be open both Saturday and Sunday, from 10:00am to 5:00pm, and we can't wait to see all of you there.

Please take a moment to review this acceptance kit.  You must sign the artisan contract and pay your booth fee in order to participate.  

All steps are due by October 9th.

jackalopevendors

Artisan Contract

THIS AGREEMENT, dated September 19, 2016 is between Jackalope Arts, LLC (“Jackalope Arts”) and the signatory at the end of this agreement (“Artisan”)

1.              Artisan will be participating in the Jackalope Art & Craft Fair on November 26 and 27, 2016.  This agreement must be signed by the participating Artisan and submitted to Jackalope Arts.

2.              Terms:  This agreement will be effective for the Event in which the Artisan participates.  This agreement may be terminated by Jackalope Arts with or without cause immediately upon notice to Artisan.

3.              Artisan and its employees, personnel, and agents agree to be bound by the terms of this agreement and all Event rules, regulations, and directives.  

4.              Safety: Artisan will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Artisan.

5.              Permits and Licensing: Artisan should have a Transaction Privilege and Use Tax License for the City of Scottsdale by the time you vend with us.  

6.           If Artisan sells food and/or non alcoholic beverages at the Event, the following terms apply: Jackalope Arts reserves the right to review and approve Artisan’s proposed menu, and only the approved items will be allowed at the Event.  Jackalope Arts will also need a copy of the Food Artisan's Certificate of Insurance.

7.              Liability: Jackalope Arts will not be responsible for any loss or damage to Artisan's property, injury to, or death of the Artisan (or its agents, employees, and/or personnel), or Artisan sales.  Artisan expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Artisan, and hereby releases and waives any claims against Jackalope Arts related to such loss, damage, liability, injury, and/or destruction.  

8.              Insurance:  Artisan represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Artisan will conduct at the Event,  Artisan covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold Jackalope Arts (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Artisan’s liabilities, actions, or omissions.  

9.              Cancellations:  The Event will proceed regardless of weather.  If there is a cancellation: (a) by Jackalope Arts: If a cancellation of the Event by Jackalope Arts is necessary due to unforeseen circumstances, acts of a third party, or other circumstances which (in Jackalope Arts judgement) may compromise the safety of Event participants, then Jackalope Arts will do its best to reschedule the Event and there will be no refunds to the participant.  (b) By Artisan.  If Artisan cancels its participation after acceptance and booth payment has been received, no refund will be provided.  

10.              Artisan may not assign this Agreement to any third party, or delegate any of its obligations without the written consent of Jackalope Arts.  Only the accepted Artisans are able to sell or distribute their items and/or conduct activities at the Event.  The vendor list, map, and booth assignments are subject to change without notice.  Jackalope Arts does not guarantee any level of attendance at the Event and there will be no refunds, under any circumstances, after the Event is over.  

11.           Change in Terms:  The terms of this agreement may be changed by Jackalope Arts and notice of such changes will be sent to you in writing.  You agree to accept notices via email, sent to the address on your Artisan application.  Jackalope reserves the right to decline, prohibit, or expel any Artisan exhibit, or prevent any activity, displays, product or conduct, which (In Jackalope Arts sole judgement) is out of keeping with the character of the Event or endangers the venue, any attendee or other Artisans.

12.           Artisan and its agents, employees, personnel, and or independent contractors who participate in the Event agree to be bound to the agreement.  The terms of the agreement, including any waivers, defaults to the benefit of Jackalope Arts and its affiliates and Event co-producers and sponsors.  

13.           Independent Contractors: The relationship of Artisan to Jackalope Arts is that of an independent contractor, and nothing contained in this agreement will be construed as creating a partnership, joint venture, employment relationship, agency, or other relationship between the parties, or to make Jackalope Arts liable for the debts or obligations of Artisan.  

14.           The validity, interpretation, construction, and enforcement of the agreement will be governed and controlled by the laws of the State of Arizona, without regard to its rules with respect to choice of law.  Any dispute arising out of or related to this agreement must be brought in federal or state court in Scottsdale and the parties here by consent to the exclusive jurisdiction and the venue if such forum.  

15.           This agreement, and any rules and regulations provided to Artisan by Jackalope Arts will contain the entire Agreement and understanding between the parties hereto with respect to participation in the Event.  If any terms is contrary to law then that term will be severed and the remainder of the agreement will remain in force.

16.           If Jackalope Arts assigns Artisan a specific space (the “Booth”), then the following terms apply: The Booth is for Artisan’s use only (including its employees); any transfer, resale, or assignment of the Booth by Artisan is prohibited.

17.           If a Fee is due from Artisan, then the following terms apply: The fee payable by Artisan to Jackalope Arts for participation in the Event is due at the time of acceptance, or as outlined in the invoice submitted to Artisan prior to the Event.  Payment is due no later than October 9, 2016.

18.           Artisan agrees that his/her name, image, and images of work may be used for publicity of the Event.  This includes online features, social media, and any other printable materials.

19.           The aisles and passageways remain strictly under the control of Jackalope Arts and no signs, decorations, banners, advertising materials or special exhibits will be permitted in the aisles outside of Artisan's space.  Any and all advertising distribution must be made from the Artisan's provided space.  

20.           Artisan will have his/her space set up and fully staffed for customers for the entire duration of the Event and may not dismantle or close display until the official closing time.  Artisans must remain open during Event hours.  If Artisan closes their display prior to event closing or without the express permission from the Jackalope Arts Staff, Artisan will not be allowed to return to a future Jackalope Arts Event.

By Clicking yes, I AGREE to the above term as outlined by Jackalope Arts, and this constitutes my valid signature.

Name *
Name

Making Your Booth Payment

Please pay above by credit card.  After adding to your cart, you will need to check out before your payment is complete, your cart will show in the upper right hand corner.  

If you'd prefer to send us a check, you can send to: 
Jackalope Arts
314 S Sunset Place
Monrovia CA 91016


Taxes: Scottsdale & Arizona

Make sure that you are all set to collect taxes at the fair. 

STATE OF ARIZONA: For Arizona Department of Revenue licensing information , please call them directly at 602-542-4576 or visit WWW.AZDOR.GOV/TRANSACTIONPRIVILEGETAX(TPT).ASPX

CITY OF SCOTTSDALE:  When applying online for the Arizona license please do NOT list Scottsdale (SC) in the region code at this time.  You need to register directly with Scottsdale for the city license.

All vendors must have a TRANSACTION PRIVILEGE TAX LICENSE with the City of Scottsdale.  More info here: http://www.scottsdaleaz.gov/taxes/sales-tax

You will need to provide us with your City of Scottsdale Tax ID # prior to vending at the fair.  If you already have your Scottsdale Tax ID #, please submit it below:

This form to collect your Tax ID # is due to us by November 4th!

Name *
Name
Address *
Address
Phone *
Phone

Rental & Set up Requests

After your rental requests are received, you will be separately billed for selected items.  Please pay for rentals upon receipt of your rental bill via email.  Please note this is not an automatic process (you are not adding these rentals to your "cart") and the Jackalope staff will personally be emailing you an invoice in the coming weeks after receipt.

Since the Hanger Tent at WestWorld of Scottsdale is indoors, tents are not required and no tent canopies will be allowed.

Please complete the below form with your requests for rental items by Sunday, October 9th.

$15 each
$5 each

Artisan Mixer

Save the Date!  We'll be hosting an Artisan Mixer, as a chance for you to meet your fellow vendors and the Jackalope team.

Sunday, October 9th
2:00pm - 4:00pm
Phoenix Ale Brewery
3002 E Washington St, Phoenix, AZ 85034

With a presentation on Jackalope Fair Success Tips at 3:00pm including more information on load in/out! 


Additional Opportunities 

Host a Workshop

We're looking for artisans who are interested in hosting fun and interactive workshops during the fair.  This is a great way to promote your craft through teaching your making process!

Workshops can be either free or you can charge a fee to cover supplies.  Attendees will pre-register on our website for workshops scheduled throughout the weekend and we will market these classes leading up to the fair!

Do you have a great workshop idea you'd like to feature? Tell us all about it! Just click here:  HTTP://WWW.JACKALOPEARTFAIR.COM/HOSTAWORKSHOP 

Limited space is available for workshops, so if you have something you'd be interested in offering, please fill out the questionnaire ASAP.

Contribute to the Jackalope Boutique

At the fair, we often have many makers who create special "jackalope" themed items.  We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.  

One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number.  If someone is interested in purchasing your item, we'll send them your way!  We won't actually sell your products, this is just a fun way to give you some extra promotion and to spread some jackalope love.

Jackalope Boutique items can be submitted to us at the time of our vendor mixer, or you can mail to us directly at Jackalope Arts 8411 East Sulky Circle, Scottsdale AZ 85255.  We'll need to receive these items by November 15, 2016.

Phoenix New Times: Giveaway

We're teaming up with the Phoenix New Times to do an exciting giveaway leading up to the fair to help with promotions.  The giveaway will feature a bundle of items from vendors participating in the fair and will be publicized in print, on the New Times website, and in their social media leading up to the fair.   

Want to contribute to the giveaway?  Please bring your giveaway item to our Artisan Mixer with your company name, name of donated item, and the retail price.  Or - mail to us by Sunday, October 9th.
Jackalope Arts
8411 East Sulky Circle
Scottsdale AZ 85255

*Please no live items included in your donation.  We can't guarantee the Phoenix New Times staff will properly water a plant, and we don't want our winner to collect a dead prize.

Grab Bag Contribution

Who doesn't LOVE grab bags?!  We will be offering the first 25 people through the door at Jackalope a Jackalope Tote filled with special finds! A great way to promote yourself and send people to your booth right away!

Please make sure that all grab bag items have a monetary value. Sorry but no business cards, it needs to be a special gift! Need some ideas? Just ask us! 

Grab bag items are due by October 2nd either mailed to Jackalope Arts or hand delivered to the vendor mixer.  Please mail items to Jackalope Arts 8411 East Sulky Circle, Scottsdale AZ 85255 and include that it is for the grab bag.


How To Get Prepared For The Fair

Check out our Artisan Display and Branding Inspirations on Pinterest!

Join our Vendor Facebook Group!  Meet some of the other artisans who will be participating in the fair, get support, answers to your questions, and join the community!

Check out some of our blog postings for more Vendor Tips!


Promoting the Fair

Keep up with Jackalope by following us on our BLOGFACEBOOKINSTAGRAMTWITTER, and PINTEREST accounts.  Please use the hashtag #jackalopeartfair and #jackalopeaz for any Jackalope related posts.

If you are a Facebook user, please invite your fans, friends, and family to our OFFICIAL FACEBOOK EVENT.

Promotional Graphics:

These will be coming soon as the fair gets closer!


FAQs

Fair Details: The Jackalope Art & Craft Fair is an all ages indoor event with free entry.  General attendee information can be found here: http://www.jackalopeartfair.com/phoenix

Load In: More information coming soon

Press and Promotions:  Keep updated on our press and promotional efforts at www.jackalopeartfair.com/press 

Where to Stay:  Traveling to the fair and need somewhere nearby to stay?  Check out these option:

  • Scottsdale Marriott at McDowell Mountains : 16770 N Perimeter Dr, Scottsdale, AZ 85260
  • Scottsdale Links Resort : 16858 N Perimeter Dr, Scottsdale, AZ 85260
  • Hilton Garden Inn Scottsdale North/ Perimeter Center : 8550 E Princess Dr, Scottsdale, AZ 85255

What to Eat:  

  • Coming Soon

Overnight:  The hanger tent will be locked up at night so you can leave everything overnight!

Vendor Map: A venue map with vendor locations and booth numbers will be available soon.  We will have copies of the map available for guests at our information booth upon entry to the fair.

Fair Activities:  In addition to shopping, we'll be hosting a series of workshops throughout the weekend.  Workshop details will be available at www.jackalopeartfair.com/phoenixworkshops
Do you have a workshop idea?  Email us: vendors@jackalopeartfair.com 

Official Vendor Listing:  Our vendor listing will be announced once all participants are confirmed into the fair.  You can view the official vendor listing for the fair at: www.jackalopeartfair.com/phoenixvendors  

Collecting Taxes:  All vendors must have a Transaction Privilege Tax License with the City of Scottsdale.  More info here: http://www.scottsdaleaz.gov/taxes/sales-tax

Have a question that isn't addressed here?  Email us!  Call us!

Email: vendors@jackalopeartfair.com
Phone: 323-989-2278