Phoenix / Scottsdale VendorLogistics

Phoenix / Scottsdale Vendor Logistics

Welcome to the Phoenix / Scottsdale Vendor Logistics page!  Everything you need to know about the fair weekend's logistics is right here.  Please SAVE the LINK to this page so you can re-visit it whenever you need to! 

When you get to the Hanger Tent please CHECK IN with us to receive your vendor parking pass, booth number and some reminders. We can also show you to your booth location. 


Venue Layout & Map

You have all been placed onto the booth layout at WestWorld.  Please click on the button below to find your booth number and locate your booth on the park map.  

Note: When you click the link, your Booth Number assignments are on Tab #1 & the booth map is on Tab #2  (Tab #3 is the load in schedule - see below)

Please don't share this map with guests!  This is a working map for vendors and Jackalope staff.  We will have an official map ready as we get closer to the event. 


Load In & Out

Please refer to Tab #3 of the spreadsheet for the map and times of available load in/out. You can access it to the right -->

Friday Load-in

There is optional and preferred load in Friday, November 25th between 2pm and 5pm at WestWorld.  If you come Friday you have the option to Drive In to the tent or park and Walk In.  Parking Lot C is for Drive-In Access into the Hanger tent to get closer to your booth. You cannot drive right up to your booth but will be closer at the edge of the booth layout. Parking Lot H is for Park & Walk-In access. Once you find your location on the vendor map you can see which lot would be most convenient for you.  Drive In vendors: Please be swift and unload your vehicle first, then move your vehicle to Parking lot H BEFORE you setup. 

Saturday Load-in

If you choose to load in Saturday morning, you must use Walk In Parking Lot H ONLY.  There will be no drive in load in available on Saturday morning. Please unload your vehicle first and then move your vehicle towards the back of Parking Lot H so we can save the close spots for our shoppers BEFORE you setup!
 

Sunday Load-Out

Please pack up your items FIRST, then you can go retrieve your vehicle.  You can use either Drive In/Out from Parking Lot C or Walk In/Out from Parking Lot H.  Drive in Load Out does not begin until 5:30PM or until all attendees are cleared of the tent.  If you are driving in, please be swift as there will be a lot of cars in line to get in!  Have everything staged and ready to put right in your car by the time you arrive with your vehicle.     


Rentals

If you made any rental requests, all rentals will be at your booth by your arrival on Saturday morning.  If you ordered electricity, it will be dropped to your booth.  Please bring your own cords to use within your booth.

*Remember you can use a tent frame for those of you with 10x10 booths, but the canopy MUST be removed due to fire code. 


Parking

Parking Lot C is for Drive In Load in only.  Permanent Vendor Parking is in Parking Lot H.  You will receive a Vendor Parking Pass when you check in to display on your vehicle dash so you do not have to pay for parking. Please park towards the back of the lot to save the closer spaces for our shoppers! 

Guests will be charged $5 for parking by WestWorld parking staff who will direct them to the correct parking lot that day.

Share additional ATTENDEE INFO with your guests!


Overnight

Feel free to leave your items up overnight both Friday and Saturday, the tent will be locked and there will be security. 


Lodging

The following are hotels nearby for those of you who are coming from out of town or who just like to make Saturday night easy and close by!

SLEEP INN AT NORTH SCOTTSDALE ROAD
16630 N Scottsdale Rd, Scottsdale, AZ 85254, United States

HAMPTON INN & SUITES PHOENIX/SCOTTSDALE
16620 N Scottsdale Rd, Scottsdale, AZ 85254, United States

SPRINGHILL SUITES SCOTTSDALE NORTH
17020 N Scottsdale Rd, Scottsdale, AZ 85255, United States

HILTON GARDEN INN SCOTTSDALE NORTH/PERIMETER CENTER
8550 E Princess Dr, Scottsdale, AZ 85255, United States

EXTENDED STAY AMERICA PHOENIX - SCOTTSDALE - NORTH
15501 N Scottsdale Rd, Scottsdale, AZ 85254, United States

THE WESTIN KIERLAND RESORT & SPA
6902 E Greenway Pkwy, Scottsdale, AZ 85254, USA

JW MARRIOTT PHOENIX DESERT RIDGE RESORT & SPA
5350 E Marriott Dr, Phoenix, AZ 85054, USA

COURTYARD SCOTTSDALE NORTH
17010 N Scottsdale Rd, Scottsdale, AZ 85255, USA

SCOTTSDALE MARRIOTT AT MCDOWELL MOUNTAINS
16770 N Perimeter Dr, Scottsdale, AZ 85260, USA


Permits & Licensing

Make sure that you are all set to collect taxes at the fair. 

All vendors must have a TRANSACTION PRIVILEGE TAX LICENSE with the City of Scottsdale.  More info here: http://www.scottsdaleaz.gov/taxes/sales-tax

Please submit your Scottsdale Tax ID Information to us (found in the acceptance packet), by November 4th.

You are also legally required to have a TPT License with the State of Arizona.  This license can be acquired here: http://www.azdor.gov/Business/TransactionPrivilegeTax.aspx


Promotions

Here is a handy marketing check list you can use to make sure you're doing everything to help spread the word!


FAQ

I missed the mixer, but I'd like to see the presentation.

Please click HERE for the presentation

Is WestWorld dog friendly?

Yes, but please make sure your furry friends stay on leash!

Is electricity available at WestWorld?

Yes - if you have requested and paid for electricity at your booth, it will be dropped to you.

Does WestWorld have wifi?

No - we do not have access to wifi inside the hanger tent at WestWorld.  Please plan to rely on your cellular network.


Still Have Questions???

Feel free to reach out to us anytime with questions or concerns.

Email: vendors@jackalopeartfair.com Phone: 323-989-2278