Jackalope Pasadena: FOOD TRUCK Acceptance Packet

We’re excited to be back in Pasadena for our Fall 2025 Fair on November 15th & 16th. The fair will take place 10am-4pm each day at Central Park: 275 S. Raymond Ave, Pasadena CA 91105. We can't wait to see you there.

Review the below acceptance kit. All registration steps are due by Sunday, August 24, 2025.

Food Service Contract

Event Location: 275 S. Raymond Ave, Pasadena CA 91105

By signing below I acknowledge that in exchange for a space at the Jackalope Indie Artisan Fair, I will provide a $100 booth deposit and 10% of my sales from the overall weekend. I do acknowledge that my $100 booth deposit WILL count towards my overall 10% due. The remaining 10% will be due following the close of the Fair on Sunday, November 16th and can be paid via cash, check, or credit card made payable to Jackalope Arts, LLC at 3807 Lesser Drive, Newbury Park CA 91320

Liability: Jackalope Arts will not be responsible for any loss or damage to Artisan's property, injury to, or death of the Artisan (or its agents, employees, and/or personnel), or Artisan sales. Artisan expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Artisan, and hereby releases and waives any claims against Jackalope Arts related to such loss, damage, liability, injury, and/or destruction.
Insurance: Artisan represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Artisan will conduct at the Event, Artisan covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold Jackalope Arts (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Artisan’s liabilities, actions, or omissions.
Artisan will have his/her space set up and fully staffed for customers for the entire duration of the Event and may not dismantle or close display until the official closing time. Artisans must remain open during Event hours. If Artisan closes their display prior to event closing or without the express permission from the Jackalope Arts Staff, Artisan will not be allowed to return to a future Jackalope Arts Event.
Cancellation- in the event of cancellation by artisan, Jackalope Arts will retain event deposit.
Change in Terms: The terms of this agreement may be changed by Jackalope Arts and notice of such changes will be sent to you in writing. You agree to accept notices via email, sent to the address on your Artisan application. Jackalope reserves the right to decline, prohibit, or expel any Artisan exhibit, or prevent any activity, displays, product or conduct, which (In Jackalope Arts sole judgement) is out of keeping with the character of the Event or endangers the venue, any attendee or other Artisans.
Independent Contractors: The relationship of Artisan to Jackalope Arts is that of an independent contractor, and nothing contained in this agreement will be construed as creating a partnership, joint venture, employment relationship, agency, or other relationship between the parties, or to make Jackalope Arts liable for the debts or obligations of Artisan.

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Email Address

Address

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Address 2

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Health Department Permitting

All participating food trucks must have up-to-date permitting with the City of Pasadena's Health Department. A site inspection will occur on the event dates.

My truck is current Pasadena MFF approved

I do not have a current health permit in Pasadena (One time permits are $201 and facilitated by Jackalope)

I understand that the $100 deposit is due upon acceptance, and the remaining 10% will be collected by Jackalope Arts at the close of the event

Jackalope Arts will contact you after the event for a sales report to determine the total amount due.

I understand

Three Compartment Sink Requirement

Each on-site prep food vendor is required to have a 3 compartment hot / cold sink.

I will be providing my own PLUMBED 3 compartment sink

I need to rent a 3 compartment sink from Jackalope ($75 rental fee)

By clicking "Submit My Contract!", I AGREE to the Artisan Contract Terms outlined above by Jackalope Arts, and this constitutes my valid signature.

Deposit

Food Truck / Booth Deposit

from $100.00

This $100 deposit is required for all food trucks/ food booths in order to participate. It will count towards the total 10% of sales due at the close of the fair.

The City of Pasadena requires that each vendor hold a city specific event permit for $69. If you already hold an annual Pasadena Business License you are exempt from the Special Event Permit Fee.

Health Permitting: A one-time TFF fee for a food booth or truck is $201

Special Event & Health Permitting:

Please pay above by credit card. After adding to your cart, you will need to check out before your payment is complete, your cart will show in the upper right corner of your screen.

Or, If you'd prefer to send us a check, you can send to:
Jackalope Arts
3807 Lesser Drive
Newbury Park CA 91320

Health TFF

If you are not already an approved annual MFF, please fill out a TFF Application and return to vendors@jackalopeartfair.com. All permits will be facilitated by Jackalope Arts.

Health Department Contact for Questions:
Email: envhealth-specialevents@cityofpasadena.net / Phone: 626-744-6067

TFF Application Download

Fair Promo

Keep up with Jackalope by following us on our BLOG, FACEBOOK, INSTAGRAM, TWITTER, and PINTEREST accounts. Please use the hashtag #jackalopeartfair and #jackalopepasadena for any Jackalope related posts.

If you are a Facebook user, please invite your fans, friends, and family to our official Facebook event.

Promotional Graphics:

Promotional Graphic

Fair Prep

Join our VENDOR FACEBOOK GROUP! Meet some of the other artisans who will be participating in the fair, get support, answers to your questions, and join the community!

Check out some of our blog postings for more VENDOR TIPS!