ARTWalk Pasadena: Playhouse Village, Pasadena
ARTISAN INFORMATION
NEXT UP:
ARTWalk 2026: September 19th & 20th, 2026 @ Green Street, Playhouse Village | 11am - 6pm
DEADLINE:
2026 | June 26, 2026 @ 12pm PST
NOTIFICATIONS:
2026 | June 30th @ 10am - July 7th
Waitlist | We will only reach out if a spot opens up for you
APPLICATION FEE:
$15 non-refundable fee due upon application covers the costs for our staff and jury to review applicants.
Half Booth - 10'x5' booth space: $220
You can indicate a booth-mate preference in your application. All vendors must apply individually. If no preference is listed, Jackalope will assign a compatible artisan to share the space.Full Booth - 10'x10' booth space: $400
Double Booth - 10'x20' booth space: $800
On-site Prep Booth / Food Truck - 10% of total sales made payable at the end of the fair.
$100 non-refundable deposit will be due upon contract signing (This deposit will count towards your 10% fee).
PERMITTING:
Special Event Permit: Pasadena requires a Special Event Permit for each participant. Jackalope Arts will obtain the permits.
Food Vendor TFF Permit: TFF permitting ranges from $99 - $240 depending on your type of food sales. Jackalope Arts will help facilitate the proper TFF paperwork and payment.
Refunds:
Refunds will be considered until 3 weeks prior to the event. If you need to cancel you attendance within 3 weeks of the fair, no refunds will be made. Fees will not be refunded due to poor weather conditions.
REQUIREMENTS & FAQ:
What types of artisans will be exhibiting?
We will be accepting handmade designs into the fair, including: visual art, fashion design, accessory design, bath and body care, home decor, housewares, food and more. Please note that Pasadena ARTWalk leans towards a greater fine art focus than our usual Jackalope events in Central Park.
No AI, vintage, or resale items will be permitted.
We are looking to feature original designs and handmade goods made by the artisan who will be showcasing during the event. Manufactured goods are permitted as long as they are your original concept.
How does your jury process work?
Our jury reviews applications and scores them based on quality, aesthetic, originality, branding, and sell-ability.
Permit Requirements:
CITY Requirements: The City of Pasadena requires a Special Event Permit for each participant ($69). Jackalope Arts facilitates Special Event Permit purchases for all accepted vendors and this is included in the booth fee.
STATE Requirements: All vendors must have a temporary or permanent CA seller’s permit by the time you vend with us. See California Department of Tax and Fee website (CDTFA) for more information.
Food Requirements: Participants selling food products will be subject to a TFF Permit with the Pasadena Health Department. Jackalope Arts facilitates this TFF permitting process.
TFF Fees:
Prepackaged without sampling: $99
Prepackaged with sampling: $138
On-site Prep: $235
Exemptions:
Current Pasadena MFF permit holders
Current annual TFF permit holders (location specific)
Insurance Requirements:
It is suggested that all participating vendors obtain general liability insurance prior to vending.
Here is a great resource for affordable insurance: ACT INSURANCE (use discount code jackalope5 for a one time show discount and jackalope for an annual discount)
Set up Details:
All participating artisans MUST remain set up for the entire duration of the fair.
Our fair is OUTSIDE on Green Street as part of ARTWalk in the Playhouse Village and is rain or shine.
Load in: Artisans will be able to drive up directly to the booths for load in Saturday morning and load out.
No driving in between event days.Each artisan is required to use a 10'x10' pop up tent for their space.
Tent, Table and chair rentals are offered for an additional fee.
Special requests for neighbors and location may be stated in your application.
Overnight security will be onsite between event days, we do not recommend leaving your product overnight.
There is NO electrical access on the street.
What is your expected attendance?
We expect to see 6,000+ attendees over the course of the weekend.
I'm traveling for the fair, where do you recommend I stay?
AC Hotel: 19 S. Madison Ave, Pasadena CA 91101 (ARTWalk)
HOTEL DENA: 303 Cordova St, Pasadena CA 91101 (Old Pasadena)
HILTON PASADENA: 168 S Los Robles Ave, Pasadena CA 91101 (Old Pasadena)
COURTYARD BY MARRIOTT OLD PASADENA: 180 N Fair Oaks Ave, Pasadena CA 91103 (Old Pasadena)
ACCEPTANCE POLICIES
When will I know if I am accepted?
You will be notified via email regarding your fair application. Please mark vendors@jackalopeartfair.com in your safe sender list. Gmail users: check your "promotional folder" as well as your spam folder for filtered messages from us.
Waitlist Applications: These applications will be notified only if a spot opens up for you.
How do I submit my booth payment?
Booth fees are not due until you are officially accepted into the fair. You can make payment by credit card or check at that time.
After you've been selected, you will have approximately one week to return a signed copy of our Artisan Agreement, along with your Booth Payment to hold your space in the fair. If either of these is not received within that timeframe, your space will be forfeited.
ARTISANS:
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