PasadenaVendorLogistics

Pasadena Vendor Logistics

Welcome to the Pasadena Vendor Logistics!  Everything you need for the fair is listed below.
Please SAVE the LINK to this page so you can re-visit it as the fair nears.

You can always reach us with questions:

  • Email: vendors@jackalopeartfair.com
  • Phone: 323-989-2278

Park Layout & Load In Schedule

Click the below button to access your booth number and assigned load-in street and time.

Jackalope Staff will provide and hang all artisan booth numbers on Saturday morning.

 Click above for your booth number and load-in street / time

Click above for your booth number and load-in street / time

Friday Load-in

Those of you bringing your own tents can come set up on Friday, April 27th between 1pm and 5pm. 
You can also set up any of your display equipment, there will be overnight security. Please bring weights for your tent just in case we are not able to stake your tent until Saturday morning. 

Friday Load-In Streets: Fair Oaks, Dayton or Raymond surrounding the park. 

Saturday Load-in

View the load-in schedule assigned by street and time.  If you cannot load-in your tent on Friday, you were assigned the earliest load-in group on Saturday morning. Please make sure to be on time and use your assigned street.  It is the only way we can get all 200+ vendors loaded in on time! 

DO NOT leave your vehicle in the loading zone while you set up your booth - empty your car and move your vehicle IMMEDIATELY to permanent parking BEFORE set up.


Vendor Loading Pass

When you arrive, please CHECK IN at our Information booth. Make sure your loading pass is displayed on your vehicle's dashboard as soon as you arrive to the park and write your booth number on your pass.

Loading Pass:  Print a copy of our Loading Pass and place it on your vehicle's dash and fill in your booth number.  Meters are purchased along Raymond, Dayton and Fair Oaks with "No Parking" signs posted for you to use during select hours. Remember to use your assigned street.

Please note: Jackalope is not responsible for tickets received due to illegal parking during load in & out.  Please follow directions to avoid fines!  


Sunday Load-Out

1) Pack up your items FIRST
2) Go get your vehicle. 

*Remember to be swift and courteous to your fellow vendors, as there are more of you than there are spaces around the park. 

Do NOT pack up early, the event is strictly 10am-5pm. Vendors who pack up early won't be welcome back.


Tent Weights & Rentals

All rented items will be at your booth upon arrival on Saturday morning.  Tents will be set up on Friday afternoon, if you are renting a tent please do not come Friday. 

Please note: Per city requirements, we will be staking & zip tying all tents together either Friday afternoon or Saturday morning. If you set up your tent on Friday, please bring weights for Friday evening in case we cannot stake.

Do not remove the zip ties that we place between event days. 


Overnight / Security

You may leave your tent and display materials up overnight between event days.  We suggest you pack up merchandise and only leave display materials. 

There will be security overnight (both Friday and Saturday nights), but we do not recommend you leave valuable or small items.


Parking

After unloading, please move out of the loading zone promptly, making room for the next vendor group.  

We recommend the "Schoolhouse" structure, red "X" below.  Entrance on Green St. and $6 all day.  Meters surrounding the park are reserved during event hours and you will get ticketed if you leave your vehicle.

Guest parking: The dark blue "P" box to the right of the park (on Raymond) or any "P&W" lots on the map are free for the first 90 minutes.  All great parking options for guests.

Share additional ATTENDEE INFO with your guests!


Permits & Licensing

All vendors must have the following:

  1. Temporary or Permanent CALIFORNIA'S SELLERS PERMIT from the State Board of Equalization (BOE).  Note: vendors selling prepackaged food may be exempt from this requirement

  2. City of Pasadena Special Event Permit (LA city permit / business license is NOT sufficient) - this permit is $51.  Please note: the $51 fee is waived for any vendor who has an annual Pasadena Business License. If you've already paid for your permit through us, please note that Pasadena does not give us individual permits, but instead issues one blanket event receipt.  If you've paid for your permit, you're all taken care of. If you need this, please contact us ASAP.


Promotional Materials

Various sizes of promotional graphics are downloadable:


Lodging

Nearby hotel options:


FAQ

I missed the mixer, but I'd like to see the presentation.

Please click here for the presentation

Is Central Park dog friendly?

Yep! However, please keep your pup on-leash at all times.

Is electricity available at Central Park?

No - there is no access to electricity for any vendors

Does Central Park have wifi?

No - please plan to rely on your cellular network.

Is there water and food available?

We will have water for sale at our information booth for $1. There will also be a selection of food trucks at the fair each day (including coffee!). Find the food truck listing at: https://www.jackalopeartfair.com/pasadenataste


Additional Opportunities & Promotions

Contribute to the Jackalope Boutique

At the fair, we often have many makers who create special "jackalope" themed items.  We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.  

One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number.  If someone is interested in purchasing your item, we'll send them your way!  We won't actually sell your products, this is just a fun way to give you some extra promotion and to spread some jackalope love.

Jackalope Boutique items can be brought directly to us at the fair before 10am on Saturday, April 28th.

However, we'll need you to email us an image, along with the title and price of your item at least one week before the fair.  Please email info to vendors@jackalopeartfair.com

Note: If you do send us your Jackalope Boutique item early, we will do an Instagram Story, sharing your item and tagging you in the story.


Grab Bag Contribution

Who doesn't LOVE grab bags?!  We will be offering the first 25 people who check in at the info booth on BOTH Saturday and Sunday a Jackalope Tote filled with special finds. A great way to promote yourself and send people to your booth right away!

Please make sure that all grab bag items have a monetary value. Sorry but no business cards, it needs to be a special gift! Need some ideas? Just ask us! 

Grab bag items are due by Sunday, April 22nd.  Please mail items to Jackalope Arts 314 S. Sunset Place Monrovia CA 91016 and include a note letting us know that your package is for the grab bags.

You can include as many items as you want for the grab bags.  We have 50 total bags -- so you can provide items for as many bags as you want, must do a MINIMUM OF 10 BAGS.


Promotions Contest: Win a Free Booth at the Next Jackalope

We want to offer something to those of you who really put in an effort to help promote the fair to your social networks and followers.  

Be entered into a drawing to win a free 10x10 booth space at the next Jackalope Pasadena event.  Must get 5 points, each step is worth 1 point, except for #3, which is worth 2 points.

What you can do:

  • INSTAGRAM: Make an instagram post using our fair hashtag #jackalopepasadena

  • INSTAGRAM: Post an instagram story and tag @jackalopeartfair

  • EMAIL BLAST: Send out an email blast to your network about the fair.  Be sure to include vendors@jackalopeartfair.com in your newsletter list so we get the email! *This is worth 2 points!

  • TWITTER: Tag @jackalopefair in a tweet / use our #jackalopepasadena hashtag

  • FACEBOOK: Share our Facebook Event on your Facebook Business Page and Invite your friends to attend.

  • FACEBOOK: Tag 5 friends in the comments section of our official event.

  • FLYER POSTING: Email us a photo of where you’ve dropped a poster or postcards.


All of your 5 points must be done between April 2nd and April 25th in order to be entered into the contest. Please note you can only do each step once. 


Mass Social Media Post

Copy of Copy of Free sandwiches for everyone!.png

Let’s flood social media together!  We will be doing a social media takeover leading up to the fair! How this will work is that on the same day, we will all post about the fair and use this graphic.

Please use our fair hashtag #jackalopepasadena and mark your calendars for THURSDAY, APRIL 26th.

If you would like, feel free to use this caption:

Looking forward to #jackalopepasadena this weekend, "Company Name" will be there from 10am-5pm both Saturday and Sunday the 28th and 29th. This event is free and family friendly.  Can't wait to see you there!


Jackalope Gift Cards

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If you receive a gift card that looks like this, please accept as a form of payment. We will be handing these out to contest winners, staff etc. so you may get one!

You can come up to the info booth at any time during the fair to be reimbursed.