Pasadena Vendor Logistics
Welcome to the Pasadena Vendor Logistics page! Everything you need to know about the fair weekend's logistics is right here. Please SAVE the LINK to this page so you can re-visit it whenever you need to!
When you get to the park please CHECK IN at our main event Information booth to receive your booth number, fair reminders and booth location direction. Please make sure to have your vendor loading pass on display on your dashboard upon arrival, more information on this below.
Park Layout & Map
You have all been placed onto the booth layout in Central Park. CLICK HERE to access our spreadsheet with your booth number and load-in assignment. This listing is in alphabetical order. It will also include your assigned load in street and time, please make sure to read the below section for further instruction on load in & out.
Also please make sure that if you are sharing a booth with another vendor, you communicate via our introduction emails that were sent out.
Load-In & Out
Loading Pass: Please print a copy of our Jackalope Vendor Loading Pass and place it on your vehicle's dash while you are loading and unloading your vehicle. We have meters purchased along Raymond, Dayton and Fair Oaks that will read "No Parking" for you to use during select hours.
Please note: Jackalope is not responsible for parking tickets received due to parking illegally during load in & out. Please read carefully and follow the directions to avoid costly fines!
Those of you bringing your own tents can come set up on Friday, November 17th between 1pm and 4pm at Central Park. There will be overnight security to watch your tents, but please make sure your tents are stable overnight (ie. bring weights just in case). We will stake everyone we can, but if your neighbor is not setup, we will have to wait until Saturday morning to stake. You can also bring and set up any of your display equipment at this time. Feel free to use Fair Oaks, Dayton or Raymond for load in Friday.
You can view the load-in schedule on the spreadsheet assigned by street and time.
Please note if you can not come Friday to setup your tent, we assigned you the earliest load in group on Saturday morning. Please make sure to be on time and use your assigned street, it is the only way we can get all 200+ vendors loaded in on time!
DO NOT leave your vehicle in the loading zone while you set up your booth - please empty your car and move your vehicle IMMEDIATELY to permanent parking BEFORE set up.
Please pack up your items FIRST, then you can go retrieve your vehicle and use your assigned Load In street to Load Out from. Please be swift, there are a lot of you and few spaces.
Please note: Do NOT pack up early, the event is strictly 10am-4pm. Anyone who packs up early will not be welcome back to another Jackalope Fair.
Tent Weights & Rentals
If you made any rental requests, all rentals will be at your booth upon arrival on Saturday morning. If you rented any sidewalls, these will most likely not be hung up since we do not know how you would like them arranged. If you rented a tent, the rental company will be setting these up for you Friday afternoon.
Please note: we will be staking & zip tying everyones tents either Friday afternoon or Saturday morning. Please do not block your tent legs until this has been completed! We must complete this swiftly in order to open the fair per the fire code. If you set up your tent on Friday, please bring weights for Friday evening in case we cannot stake yet.
After you unload your vehicle, please move it out of the loading zone promptly to make room for the next group of vendors. We recommend parking in the "Schoolhouse Lot" parking structure, the entrance is on Green St. (see the map below). This garage costs $6 per day. The meters surrounding the park are reserved for our Food Trucks AND are only 2 hour parking so you will get ticketed if you leave your vehicle.
Alternate lots for guests: if you take a look at the map above, the dark blue "P" box to the right of the park (on Raymond) or any "P&W" lots on the map are free for the first 90 minutes.
Share additional ATTENDEE INFO with your guests!
At the close of the fair on Saturday evening, we recommend that you pack up your merchandise to take with you and just leave your display materials. There WILL be security overnight, but we do not recommend you leave your valuable items between fair days.
The following are hotels near the park for those of you who are coming from out of town or who just like to make Saturday night easy and close by!
Permits & Licensing
All vendors must have the following:
Temporary or Permanent CALIFORNIA'S SELLERS PERMIT from the State Board of Equalization (BOE). Note: vendors selling prepackaged food may be exempt from this requirement
City of Pasadena Special Event Permit (LA city permit / business license is NOT sufficient) - this permit is $51. Please note: the $51 fee is waived for any vendor who has an annual City of Pasadena Business License. If you've already paid for your permit through us, please note that the City of Pasadena does not give us individual permits, but instead issues a big receipt for everyone. If you've paid for your permit, you're all taken care of.
I missed the mixer, but I'd like to see the presentation.
Is Central Park dog friendly?
Yep! However, please keep your pup on-leash at all times.
Is electricity available at Central Park?
No - there is no access to electricity for any vendors
Does Central Park have wifi?
No - please plan to rely on your cellular network.
Is there water and food available?
We will have water for sale at our information booth for $1. There will also be a selection of food trucks at the fair each day (including coffee!). Find the food truck listing at: https://www.jackalopeartfair.com/pasadenataste
Additional Opportunities & Promotions
Contribute to the Jackalope Boutique
At the fair, we often have many makers who create special "jackalope" themed items. We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.
One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number. If someone is interested in purchasing your item, we'll send them your way! We won't actually sell your products, this is just a fun way to give you some extra promotion and to spread some jackalope love.
Jackalope Boutique items can be brought directly to us at the fair before 10am on Saturday, November 18th or mailed to us beforehand to Jackalope Arts 314 S Sunset Place Monrovia CA 91016
Please email us an image, along with the title and price of your item at least one week before the fair. Email info to firstname.lastname@example.org
Note: If you do send us your Jackalope Boutique item early, we will do an Instagram Story, sharing your item and tagging you in the story.
Grab Bag Contribution
Who doesn't LOVE grab bags?! We will be offering the first 25 people who check in at the info booth on BOTH Saturday and Sunday a Jackalope Tote filled with vendor swag. A great way to promote yourself and send people to your booth right away!
Please make sure that all grab bag items have a monetary value. Sorry but no business cards, it needs to be a special gift! Need some ideas? Just ask us!
Grab bag items are due by November 12th. Please mail items to Jackalope Arts 314 S. Sunset Place Monrovia CA 91016 and include a note letting us know that your package is for the grab bags.
We have 50 total bags -- you do not have to do them all, however you must do a MINIMUM OF 10 BAGS.
Extra Social Promotion
Want some extra social media promotion from Jackalope?!?
If you have an item you'd like us to share on our social channels, please send to us along with a description of any pertinent info you'd like shared. We'll be creating videos to share with our audience, reaching over 20K on all social channels.
*Please note that Social Media Promotion items will not be returned. Please mail to Jackalope Arts 314 S Sunset Place Monrovia CA 91016
Deadline: Monday, October 30th
Social Media Contest: Win a Free Booth at the Next Jackalope
We want to offer something to those of you who really put in an effort to help promote the fair to your social networks and followers. Be entered into a drawing to win a free 10x10 booth space at the next Jackalope Pasadena event. Must get 5 points, each step is worth 1 point, except for #3 which is worth 2 points.
INSTAGRAM: Use our fair hashtag #jackalopepasadena in a post promoting the fair
INSTAGRAM: Post an instagram story and tag @jackalopeartfair
EMAIL BLAST: Email your network about the fair. Add email@example.com to your newsletter list so we get the email! This is worth 2 points!
TWITTER: Tag @jackalopefair in a tweet
FACEBOOK: Share our event on your business page
FACEBOOK: Tag 5 friends in the comments section of our official event
SNAPCHAT: Follow @jackalopearts on snapchat and do a snap about the fair. Send us the snap too!
TIMELINE: Oct 15 - Nov 15
RULES: Each step may only be done once to count for this contest. All eligible submissions will get a code for a free application fee for our next fair and be entered into our “free booth” drawing.
Mass Social Media Post
Let’s flood social media together! We will be doing a social media takeover leading up to the fair! How this will work is that on the same day, we will all post about the fair and use this graphic.
Please use our fair hashtag #jackalopepasadena and mark your calendars for THURSDAY, NOVEMBER 16th.
If you would like, feel free to use this blurb:
Looking forward to #jackalopepasadena, "Company Name" will be there from 10am-4pm both Saturday and Sunday the 18th and 19th! This event is free and family friendly, can't wait to see you there!
Jackalope Gift Cards
If you receive a gift card that looks like this, please accept as a form of payment. We will be handing these out to contest winners, staff etc. so you may get one!
You can come up to the info booth at any time during the fair to be reimbursed.
Still Have Questions???
Feel free to reach out to us anytime with questions or concerns and join our Facebook Vendor Group.
Email: firstname.lastname@example.org Phone: 323-989-2278