Pasadena Vendor Logistics
Welcome to the Pasadena Vendor Logistics! Everything you need for the fair is listed below.
Please SAVE the LINK to this page so you can re-visit it as the fair nears.
You can always reach us with questions:
Park Layout & Load In Schedule
Click the below button to access your booth number, it is in alphabetical order by company name
Friday Load-in: 1pm-4pm
Those of you bringing your own tents can come set up on Friday, November 16th between 1pm and 4pm.
You can also set up any of your display equipment, there will be overnight security. Please bring weights for your tent just in case we are not able to stake your tent until Saturday morning.
Friday Load-In Streets: Fair Oaks, Dayton or Raymond surrounding the park. They will be marked with “No Parking” signs please note you can use these only during load in/out hours. Unload your vehicle and move to permanent parking (see below) to make room for the next group.
There will be (2) groups to unload on Saturday, November 17th:
Bringing your own tent?! If you’re unable to load-in on Friday, please arrive at the park for load-in between 6am and 7:30am on Saturday morning. We must have all tents loaded in and staked by 8am for our fire inspection.
If you rented a tent from Jackalope or just need to do product load in - Load-in between 7:30am and 9:00am.
Saturday Load-In Streets: Fair Oaks, Dayton or Raymond surrounding the park. They will be marked with “No Parking” signs please note you can use these only during load in/out hours. Unload your vehicle and move to permanent parking (see below) to make room for the next group.
We suggest you plan to arrive early. There are 200+ artisans and only a finite number of spots around the park, so please plan accordingly.
DO NOT leave your vehicle in the loading zone while you set up.
Please respect your fellow artisans who need to load their equipment into the park. Empty your car and move your vehicle IMMEDIATELY to permanent parking BEFORE set up.
Vendor Loading Pass
When you arrive, please CHECK IN at our Information booth. Make sure your loading pass is displayed on your vehicle's dashboard as soon as you arrive to the park and write your booth number on your pass.
Loading Pass: Print a copy of our Loading Pass and place it on your vehicle's dash and fill in your booth number. Meters are purchased along Raymond, Dayton and Fair Oaks with "No Parking" signs posted for you to use during select hours. This will help show that you are here with Jackalope and not parking illegally.
Please note: Jackalope is not responsible for tickets received due to illegal parking during load in & out. Please follow directions to avoid fines!
1) Pack up your items FIRST
2) Go get your vehicle.
*Remember to be swift and courteous to your fellow vendors, as there are more of you than there are spaces around the park.
Do NOT pack up early, the event is strictly 10am-4pm. Vendors who pack up early won't be welcome back.
Tent Weights & Rentals
All rented items will be at your booth upon arrival on Saturday morning. Tents will be set up on Friday afternoon, if you are renting a tent please do not come Friday.
Please note: Per city requirements, we will be staking & zip tying all tents together either Friday afternoon or Saturday morning. If you set up your tent on Friday, please bring weights for Friday evening in case we cannot stake.
Do not remove the zip ties that we place between event days.
Overnight / Security
You may leave your tent and display materials up overnight between event days. We suggest you pack up merchandise and only leave display materials.
There will be security overnight (both Friday and Saturday nights), but we do not recommend you leave valuable or small items.
After unloading, please move out of the loading zone promptly, making room for the next vendor group.
****NEW****We are working with Fishbecks (across the street from the park) and secured some vendor parking in their back lot, but it won’t fit all of you. The first 50 people to check in with us during load in and bring $10 cash, will receive a parking pass (this covers both fair days!).
For additional parking we recommend the "Schoolhouse" structure, red "X" below. Entrance on Green St. and $6 all day. Meters surrounding the park are reserved during loading hours and you will get ticketed if you leave your vehicle.
Various sizes of promotional graphics are downloadable:
Keep up with Jackalope by following us on our BLOG, FACEBOOK, INSTAGRAM, TWITTER, and PINTEREST accounts. Please use the hashtag #jackalopeartfair & #jackalopepasadena for any Jackalope related posts.
If you are a Facebook user, please invite your fans, friends, and family to our OFFICIAL FACEBOOK EVENT.
Join our VENDOR FACEBOOK GROUP! Meet some of the other artisans who will be participating in the fair, get support, answers to your questions, and join the community.
Booth Display Tips
We have put together a slideshow on how you can create the perfect booth display for a successful fair experience. We explore the following in our presentation;
Branding and Signage
Branding and Packaging
Booth Display Tips and Ideas for Building your own Booth
Half Booth Display Ideas and more...
Access our full presentation below.
Want additional help? Check out some of our VENDOR TIPS on our blog, including how to plan your craft fair inventory, and how to turn lookers into buyers!
And check out some of our top booth suggestions for your booth on Amazon:
What permits are required to vend?
All vendors must have the following:
Temporary or Permanent CALIFORNIA'S SELLERS PERMIT from the State Board of Equalization (BOE). Note: vendors selling prepackaged food may be exempt from this requirement.
City of Pasadena Special Event Permit (LA city permit / business license is NOT sufficient) - this permit is $51. Please note: the $51 fee is waived for any vendor who has an annual Pasadena Business License. If you've already paid for your permit through us, please note that Pasadena does not give us individual permits, but instead issues one blanket event receipt. If you've paid for your permit, you're all taken care of. If you need this, please contact us ASAP.
If you are a food vendor, we require a Temporary Food Facility Permit (TFF). You will be receiving your approved TFF permit before the show date. Please print and have with you at your booth.
Is insurance required?
If you are a food vendor the city of Pasadena requires a copy of your insurance on file for this event. Please send this to email@example.com. There must be (2) copies, one for each additionally insured and it must read as follows:
Additionally Insured Information:
1. City of Pasadena - Its Council Members, Commissioners, Employees & Agents
100 North Garfield Pasadena CA 91109
2. Jackalope Arts, LLC
314 S Sunset Place Monrovia CA 91106
If you are not a food vendor, we do not require a copy of your insurance. However, it is highly recommended that you have it - you never know what could happen. As we state in our contract, we will not be responsible for any loss or damage of Artisans property, injury to, or death of the Artisan, or Artisan Sales. We recommend ACT INSURANCE who has policies that run from $39 single show to $265.
How can I pick up posters and postcards for promotion?
Come to our happy hour on Sunday, October 14th from 1:00pm-3:00pm at Der Wolfskopf: 72 N. Fair Oaks Ave, Pasadena, CA.
Is Central Park dog friendly?
Yep! However, please keep your pup on-leash at all times.
Is electricity available at Central Park?
No - there is no access to electricity for any vendors
Does Central Park have wifi?
No - please plan to rely on your cellular network.
Is there water and food available?
We will have water for sale at our information booth for $1. There will also be a selection of food trucks and booths at the fair each day. Find the food truck listing at: https://www.jackalopeartfair.com/pasadenataste
Where do you recommend to stay in the area?
Additional Opportunities & Promotions
Contribute to the Jackalope Boutique
At the fair, we often have many makers who create special "jackalope" themed items. We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.
One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number. If someone is interested in purchasing your item, we'll send them your way! We won't actually sell your products, this is just a fun way to give you some extra promotion and to spread some jackalope love.
Jackalope Boutique items can be brought directly to us at the fair before 10am on Saturday, November 17th.
However, we'll need you to email us an image, along with the title and price of your item at least one week before the fair. Please email info to firstname.lastname@example.org
Note: If you do send us your Jackalope Boutique item early, we will do an Instagram Story, sharing your item and tagging you in the story.
Grab Bag Contribution
Who doesn't LOVE grab bags?! We will be offering the first 25 people who check in at the info booth on BOTH Saturday and Sunday a Jackalope Tote filled with special finds. A great way to promote yourself and send people to your booth right away!
Please make sure that all grab bag items have a monetary value. Sorry but no business cards, it needs to be a special gift! Need some ideas? Just ask us!
Grab bag items are due by Sunday, November 11th. Please mail items to Jackalope Arts 314 S. Sunset Place Monrovia CA 91016 and include a note letting us know that your package is for the grab bags.
You can include as many items as you want for the grab bags. We have 50 total bags -- so you can provide items for as many bags as you want, must do a MINIMUM OF 10 BAGS.
Promotions Contest: Win a Free Booth at the Next Jackalope
We want to offer something to those of you who really put in an effort to help promote the fair to your social networks and followers.
Be entered into a drawing to win a free 10x10 booth space at the next Jackalope Pasadena event. Must get 5 points, each step is worth 1 point, except for #3, which is worth 2 points.
What you can do:
INSTAGRAM: Make an instagram post using our fair hashtag #jackalopepasadena
INSTAGRAM: Post an instagram story and tag @jackalopeartfair
EMAIL BLAST: Send out an email blast to your network about the fair. Be sure to include email@example.com in your newsletter list so we get the email! *This is worth 2 points!
TWITTER: Tag @jackalopefair in a tweet / use our #jackalopepasadena hashtag
FACEBOOK: Tag @jackalopearts in a post or Share our Facebook Event on your Business Page.
FACEBOOK: Tag 5 friends in the comments section of our official event.
FLYER POSTING: Email us a photo of where you’ve dropped a poster or postcards.
All of your 5 points must be done between October 15th and November 14th in order to be entered into the contest. Please note you can only do each step once. Email us once you think you have completed this
Mass Social Media Post
Let’s flood social media together! We will be doing a social media takeover leading up to the fair! How this will work is that on the same day, we will all post about the fair and use this graphic.
Please use our fair hashtag #jackalopepasadena and mark your calendars for THURSDAY, NOVEMBER 15th.
If you would like, feel free to use this caption:
Join me at #jackalopepasadena this weekend in Pasadena where you will find "Company name" and 200+ other handmade artisans, food trucks, and more.
🌏WHERE: Central Park, Pasadena
📅WHEN: Sat Nov 17th & Sun Nov 18th from 10am to 4pm
🎨WHAT: Shop 200+ local handmade artisans. Free admission! Family friendly.
Jackalope Gift Cards
If you receive a gift card that looks like this, please accept as a form of payment. We will be handing these out to contest winners, staff etc. so you may get one!
You can come up to the info booth at any time during the fair to be reimbursed.